Inbox Zero | Mechanics' Institute

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Inbox Zero

This class covers the concept of Merlin Mann's Inbox Zero email management system, including theory, guidelines, and practices to help attendees use email effectively without allowing this communication tool to take up more of their time and attention than they'd like it to.

Websites

Merlin Mann’s Inbox Zero Resources

 

http://www.merlinmann.com/projects/

http://www.43folders.com/izero

http://tinyurl.com/yp4vq3

http://www.slideshare.net/merlinmann/inbox-zero-actionbased-email/13-Delegate

 

Applying Inbox Rules

 

Gmail: using labels & filters

https://support.google.com/mail/topic/3394658?hl=en&ref_topic=3394656

 

Outlook: inbox rules

https://support.office.com/en-US/article/Manage-messages-by-using-rules-80CC1F28-533D-4879-A8CC-EF83E9AF0495

 

Yahoo: using filters & rules

https://help.yahoo.com/kb/SLN15994.html

 

iCloud: setting up filters

https://support.apple.com/kb/PH2650?locale=en_US

 

Thunderbird: organizing emails

https://support.mozilla.org/en-US/products/thunderbird/emails-thunderbird/read-send-and-organize-emails

 

Apps to Consider


Mailstrom batches emails so you can deal with them as a group rather than one by one.

Taper allows only five emails at a time into your inbox—emails that don’t get through are held until you’ve handled the new mail. You can set VIP designations for specific senders that should always get through first.

Inbox Pause is a gmail tool that puts incoming email into a holding location until you’re ready to tackle it; you can also set automatic messages to let senders know you’re away from your inbox.

SmallCubed is a tool that helps you organize, process, and monitor your email.

Boomerang is a gmail tool allowing you to schedule when you send and receive email messages—moves emails out of your inbox but lets you set notices for keeping track of follow-ups and sending email at specific times.

Mail Pilot is in development for its second iteration, and will let you set up reminders and add emails to lists which encourages you to use email like a to-do list. It basically automates the Inbox Zero concept.

Unroll me lets you see what email subscription lists you’re on and unsubscribe from the emails you don’t want with one click.

 

Articles and Videos About Email

 

Facts about email, from research company Radicati

http://www.radicati.com/wp/wp-content/uploads/2013/04/Email-Statistics-Report-2013-2017-Executive-Summary.pdf

 

“Zero Dark Inbox”, Silvia Killingsworth, The New Yorker

http://www.newyorker.com/culture/culture-desk/zero-dark-inbox

 

“Battling My Daemons”, Chris Kirk, Slate

http://www.slate.com/articles/technology/technology/2015/02/email_overload_building_my_own_email_app_to_reach_inbox_zero.html

 

“Inbox Zero vs. Inbox 5000: A Unified Theory”, Joe Pinsker, The Atlantic

http://www.theatlantic.com/technology/archive/2015/05/why-some-people-cant-stand-having-unread-emails/394031/

 

“Constantly Checking Your Email Puts Your Needs Behind Everyone Else’s”, Adam Dachis, Lifehacker

http://www.lifehacker.com.au/2012/04/constantly-checking-your-email-puts-your-needs-behind-everyone-elses/

 

“Managing Distraction: How and Why to Ignore Your Inbox”, Stephanie Losee, Forbes

http://www.forbes.com/sites/dell/2012/04/19/managing-distraction-how-and-why-to-ignore-your-inbox/#2d70ffd07802

 

“Email Is Not Broken; We Are”, Joshua Lyman, Lifehacker

http://www.lifehacker.com.au/2012/04/email-is-not-broken-we-are/

 

“The Ultimate Way To Get To Inbox Zero”, Mike Vardy, Lifehack

http://www.lifehack.org/articles/lifehack/ultimate-way-inbox-zero.html

 

Video: “Email Is Ruining Us: A Brilliant Solution”, James Hamblin, The Atlantic

 http://www.theatlantic.com/video/index/375660/email-is-ruining-us-a-simple-solution/

 

“In Two Weeks, I Went From 23,768 Emails in My Inbox to Zero. Here’s How,” Brigid Schulte, The Washington Post

https://www.washingtonpost.com/news/local/wp/2014/08/12/in-two-weeks-i-went-from-23768-emails-in-my-inbox-to-zero-heres-how/

 

“5 Tricks to Finally Achieve Inbox Zero”,  Zoe Fox, Mashable

http://mashable.com/2013/10/10/inbox-zero/#TCejQf2D0Eqm

 

Downloads