Employment Opportunities | Mechanics' Institute

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Employment Opportunities

Accounting Manager

Position Description

The Mechanics’ Institute seeks an Accounting Manager to build on the recent successes and new energy of this unique San Francisco cultural center. Working with the Executive Director, Director of Operations, and Board leadership, the Accounting Manager is responsible for overseeing all financial activities and organizational accounts for this non-profit organization with 30 employees and an annual budget of approximately three million dollars.

Responsibilities Include

  • Manage AP/AR for the institute
  • Assist the Executive Director and Board leadership in the development and management of budgets and to create and plan budget strategies including specific annual and long-term goals
  • Maintain daily cash income from all departments
  • Perform tasks related to month-end close
  • Create regular and consistent accounting reports
  • Reconcile general ledger, investment portfolio, and all operating accounts
  • Process and maintain employee payroll and reports
  • Administer 403(b) plan for eligible employees
  • Manage the annual audit and ensure the integrity of financial data
  • Process monthly tenant statements and calculate rent and any additional rental charges due
  • Work with the membership department to process and account for membership dues, fines, donations, and other gifts to the institute
  • Comply with and prepare city, state, and federal requirements for various annual filings
  • Interact with vendors, financial institutions, contractors, and other commercial entities as needed
  • Prepare local government forms such as the annual property tax exemption and business registration renewal
  • Routinely suggest to the Executive Director and Director of Operations improvements to accounting systems, methods of operating, and approaches to finance in order to maintain the highest quality financial accounting
  • Other accounting duties as needed

Qualifications, Skills, and Abilities

  • Degree in Accounting
  • Adheres to the AICPA Code of Professional Conduct
  • Demonstrated understanding and application of GAAP
  • Knowledge of and experience with best practice accounting processes for non-profit organizations
  • Advanced Microsoft Office skills
  • Highly proficient in Quick Books
  • Self directed and has the ability to work independently and meet recurring deadlines
  • Manage a high level of detail, ensuring accuracy, and accountability
  • Strong project and time management skills and multi-tasking ability
  • Highly organized, able to prioritize, and utilize critical thinking and problem solving skills
  • Excellent written and verbal communication
  • Ability to work effectively across functions and departments
  • Works cooperatively and provides customer service to all staff, members, tenants, clients, and contractors to provide assistance and resolve issues related to accounting
  • Forward thinking, able to recommend areas and technology that could increase efficiency

Leadership and Executive Director Support

  • Reports to the Executive Director and supports him in the execution of strategic initiatives and special projects
  • Work with the Executive Director to provide support and guidance to the Board of Directors
  • Fosters an environment of high performance, learning, teamwork, and cooperation throughout the organization

Compensation and Benefits

  • This is a full time exempt position
  • Salary is commensurate with experience
  • Comprehensive benefits package

To Apply

Send cover letter and resume to jobs@milibrary.org and include “Accounting Manager” in the subject line. Please include your salary requirement (a range is fine).

Position will remain open until filled.


About the Mechanics’ Institute

Photograph of the staircase at the Mechanics' Institute building

The Mechanics’ Institute was founded in 1854 and was recently described by the San Francisco Chronicle as a “vibrant cultural oasis”. The Mechanics’ Institute is a literary hub for the Bay Area and a fantastic place to work, serving individuals and families throughout the Bay Area, offering a magnificent library, the oldest chess club in the United States, and a full calendar of excellent events.