Employment Opportunities | Mechanics' Institute

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Employment Opportunities

Photograph of the staircase at the Mechanics' Institute building

About the Mechanics’ Institute

The Mechanics' Institute was founded in 1854 and is one of San Francisco's enduring arts and culture institutions. Described by the San Francisco Chronicle as a "vibrant cultural oasis," the Mechanics' Institute is a literary and cultural hub for the Bay Area. The Mechanics' Institute has nearly 5,000 members, serving individuals and families throughout the Bay Area, offering a magnificent library, the oldest chess club in the United States, and a full calendar of events.

Current Openings:

Library Systems AdministratorAdministrative Assistant | Development Director

 


Library Systems Administrator (Full-Time)

 

Job Description

The Mechanics’ Institute seeks a full-time Library Systems Administrator. The Library Systems Administrator maintains all of the Institute’s computer information systems and networks, and collaborates with the team responsible for the development, design, installation, maintenance and coordination of computer-based systems across the organization. The ideal candidate will also participate in related strategic planning which anticipates the evolving needs of the diverse community of members, staff, and guests to the Institute. The Library Systems Administrator reports to the Operations Director and is part of a small group that works in providing excellence in operations and end user experience. The position requires strong customer service, technology, and organizational skills.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Supports, administers, and manages basic configuration of existing Institute systems platforms (e.g. Sierra ILS, Drupal-based websites, G Suite, Microsoft Azure, etc.)
  • Manages website content and usability, email, and other electronic marketing features.
  • Oversees the management of Windows-based desktop environment and associated networked equipment in offices and public workstations.
  • Provides technical support and training to staff who use Institute systems for their day-to-day duties.
  • Coordinates with IT staff in managing central services, accounts, and permissions (e.g. Active Directory, Windows network, staff email, and email lists). 
  • Collaborates on the planning, procurement, testing, and deployment of group desktop infrastructure, hardware, and software. 
  • Maintains security for networks and systems. 
  • Manages and administers local and cloud servers used for file sharing and backup and performs routine back up of essential systems.
  • Oversees Helpdesk and Communications Support.
  • Effectively troubleshoots hardware, software, and network problems and employs appropriate techniques to resolve. Works with IT team and vendors when escalating.
  • Maintains documentation of programs, databases, and computer system configurations.
  • Establishes and maintains vendor relationships to identify needs and expectations for growth and expansion of services.
  • Manages and implements access to electronic collections and products.  
  • Generates statistical reports of various online services and systems.
  • Participates in Institute-wide related projects and committees. 
  • Maintains a high level of customer service with members and staff. Responds to inquiries via phone, email, and in person.
  • Performs other related duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Advanced degree in Library Science or Information Science preferred; and
  • 3-5 years of experience in information systems preferably in a library setting; or
  • an equivalent combination of education and experience.
  • Demonstrated experience administering Linux and Windows operating systems, managing authentication and monitoring for performance and security. 
  • Experience in web development and basic web design (Drupal, PHP, HTML/CSS, and Javascript).
  • Experience with configuration and management of cloud services, monitoring and security procedures, as well as backup policies and DNS management.
  • Experience configuring, maintaining, supporting, and troubleshooting systems and server environments.
  • Keeps current with developing technology, best practices, and emerging trends.
  • Ability to manage multiple projects, set priorities, and meet deadlines. 
  • High attention to detail.
  • Strong organizational, problem solving, and time management skills.
  • Ability to work well independently and as part of a team.

 

Compensation and Benefits

  • This is a full-time exempt position
  • Salary is commensurate with experience
  • Healthcare and other paid benefits
  • Membership to Mechanics' Institute

 

To Apply

  • Send cover letter and resume to jobs@milibrary.org and include “Library Systems Administrator” in the subject line
  • Desired Salary (a range is fine)
  • Position will remain open until filled
  • No phone calls please

 


Administrative Assistant (Part-Time)

 

Job Description

The Mechanics’ Institute seeks a Part-time Administrative Assistant (20 hours) to provide general support to the Institute. Reporting to the Executive Director and supporting the leadership team, the ideal candidate helps support the administrative office, events programming, and membership activities. The position requires strong customer service, technology, and organizational skills.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintains a high level of customer service with members, staff, and board of trustees. Responds to inquiries via phone, email, and in person.
  • Assists with programs and events, including marketing, set-up, and general support.
  • Manages conference room rentals, answers inquiries, and scheduling of rooms and meetings.
  • Oversees mailings and assists with development and distribution of communications, including newsletters, annual reports, and other internal and external publications.
  • Manages supply inventory and purchases.
  • Provides administrative support as needed.
  • Other duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Excellent customer service skills -- ability to communicate with members, donors, staff, and the public in a friendly and professional manner by phone, email, and in person.
  • Technology savvy, with experience in Microsoft Office required and database management preferred.
  • Strong organizational, problem solving, and time management skills.
  • Ability to manage multiple projects, set priorities, and meet deadlines. High attention to detail.
  • Ability to work well independently and as part of a team.
  • Ability to maintain privacy and confidentiality of sensitive information.
  • 1+ year of non-profit experience preferred.
  • Bachelor’s degree or equivalent experience required.

 

Compensation and Benefits

  • This is a part-time non-exempt position
  • Salary is commensurate with experience
  • Membership to Mechanics' Institute

 

To Apply

  • Send cover letter and resume to jobs@milibrary.org and include "Administrative Assistant" in the subject line
  • Hourly rate requirement (a range is fine)
  • Position will remain open until filled
  • No phone calls please

 


Development Director (Full-Time)

 

Job Description

The Mechanics' Institute seeks a full-time Development Director. This position is responsible for creating membership engagement strategies and programs, developing fundraising opportunities, and cultivating relationships with new and existing members and major gifts donors. An ability to engage members and donors and reach out to the community-at-large is essential. Strong public speaking, relationship development, and the ability to communicate our organization's mission with diverse audiences are key. The Development Director reports to the Executive Director and collaborates with the leadership team and the Board of Trustees to ensure that the mission of Mechanics' Institute is communicated to the public and that programs are supported financially through institutional and individual giving.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Oversees all institutional and individual giving and membership engagement activities.
  • Trains, coaches, and supports staff and trustees in creating and helping drive membership activities and cultivate relationships with potential and current members and donors.
  • Manages relationships with members and donors, with an emphasis on helping donors achieve their philanthropic goals and engage with Mechanics' Institute in meaningful ways.
  • Leads development and membership staff, creates departmental strategies, and collaborates with leadership team to further institutional goals.
  • Manages systems and software to track and cultivate members, donors, and prospects, including donor and membership databases and wealth screening tools.
  • Acknowledges major donors through public and private recognition
  • Works collaboratively as part of the Institute's leadership team and with the Board of Trustees on strategic initiatives.
  • Other duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree or equivalent experience required with at least five (5) years of fundraising and major donor experience, including an understanding of ‘moves management' or other donor stewardship methods. Comfort with direct face-to-face solicitations and major giving portfolio development. Experience in planned giving and/or capital campaigns a plus.
  • Experience working with board members, leadership staff, and community leaders. Excellent communications skills, including excellent writing, ability to coordinate with programming and events, and comfort with public speaking.
  • A successful track record of being able to establish and steward relationships and conduct outreach with community groups and individuals.
  • Strong organizational, problem solving, and time management skills. The ability to maintain strategic thinking while not losing sight of the details needed to ensure successful cultivation of relationships and partnerships.
  • Technology savvy, with experience in Microsoft Office required and database management preferred.

 

Compensation and Benefits

  • This is a full-time exempt position
  • Salary is commensurate with experience
  • Healthcare and other paid benefits
  • Membership to Mechanics' Institute

 

To Apply

  • Send cover letter and resume to jobs@milibrary.org and include "Development Director" in the subject line
  • Desired Salary (a range is fine)
  • Position will remain open until filled
  • No phone calls please

 

Mechanics' Institute promotes a culture of inclusion and seeks talented staff from diverse backgrounds. The Institute does not discriminate on the basis of race, ethnicity, color, sex (including the actual gender or perception of sex identity, appearance or behavior), sexual orientation, religion, national origin, age, disability, veteran status, or any other characteristics legally protected by federal, state, or local laws and regulations.