POSITION SUMMARY:
The Programs Coordinator works across the Programs Team to coordinate events both in person and online - including initial brainstorming and logistics planning, program execution, set up and breakdown, as well as supporting web and email communications. The Programs Coordinator will take the lead on sustained members’ programming such as readers’ and writers’ groups while aiding the development of a youth literary camp. The Program Coordinator is responsible for data collection, calendaring, and statistics tracking for the department. This position additionally coordinates licensing, contracts, and purchase requests for the team.
This position reports to the Director of Programs and works closely with area managers and colleagues across the organization to produce programs of excellence with high production value to enrich the lives of members and the general public.
ESSENTIAL JOB DUTIES
- Assists Programs Team in planning and coordinating logistics for a diverse offering of author programs and panels, film screenings, members’ events, and large-scale special programs
- Supports and sustains literary, writing, and history programming offerings for Mechanics’ Institute members
- Collaborates with the programs team to build and maintain partnerships with literary, cultural, and community organizations
- Works with Director of Programs to record program income, expenses, and trends
- Drafts and publishes promotional materials and announcements including event website pages, listserv announcements, and social media content in a timely manner; coordinates and carries out the set-up of the reservation platform and reservation lists.
- Prepares events space, with the support of the IT Technician, for programs including room set-up, AV and equipment set-up and strike down; arranges online programming, set-up, and execution
- Completes department ordering and purchase requests, including books, concessions, and production equipment
- Assists with licensing services, including ABC permits and annual film screening license, and Memorandums of Understanding (MOUs) and Consultant Service Agreements (CSAs) with community partners and instructors.
- Handles administrative and supervisory duties for youth literary and writing summer camp
- Other duties as assigned
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The qualifications listed in this job description are representative of the knowledge, skill, and/or abilities required. Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions of the job.
- At least 2-4 years of experience with non-profit/educational programming administration and/or development
- Strong verbal and written communication skills and the ability to communicate effectively throughout all levels of the organization
- Ability to perform effectively within a fast-paced environment
- Ability to manage multiple projects, set priorities, and meet deadlines
- Experience with email communications, webpage creation, and flyer design
- Experience with database management
- Strong organizational, problem solving, and time management skills
- Ability to work well independently and as part of a team
- Proficiency with MS Office and Google Suite
PREFERRED QUALIFICATIONS
- Bachelor’s Degree
- Experience working with youth in educational setting
- Interest and experience in cultural event production
- Interest and experience working in a library setting
COMPENSATION AND BENEFITS
- This is a full-time non-exempt position, $35 per hour
- Medical, dental, and vision insurance
- Vacation leave accrual at Day 1, available for use after 90 days
- 13 Paid holidays and 2 floating holidays
- 403b retirement program
- Flexible Spending Account
- Pre-tax commuter benefits program
- Membership to MI
TO APPLY
Send cover letter and resume to [email protected] and include "Programs Coordinator” in the subject line.
Position will remain open until filled.
No phone calls please.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
The Mechanics' Institute is committed to building an equitable and inclusive workplace and seeks talented staff from diverse backgrounds. The Institute does not discriminate on the basis of race, ethnicity, color, sex (including the actual gender or perception of sex identity, appearance or behavior), sexual orientation, religion, national origin, age, disability, veteran status, or any other characteristics legally protected by federal, state, or local laws and regulations.